ASA-CSSA-SSSA 2010 International Annual Meetings - 2010 Tour Proposal Form Brochure (PDF 11.8 KB)

ASA-CSSA-SSSA 2010 Annual Meetings Tour Proposal Please return to the headquarters office, ASA-CSSA-SSSA, 677 S. Segoe Road, Madison, WI 53711 by Tuesday, February 16, 2010. FAX: (608) 273-2021; Email: tours@sciencesocieties.org Please note that the ACS732 Annual Meetings Planning Committee will review the proposal and may have comments for you. If the committee does have comments, you will receive an email with their comments, and have sufficient time to adjust your proposal and return it to the committee for a final review. Please provide the following information: 1. Name of tour. 2. Day, date, and time. 3. Which Division(s) are sponsoring the tour. 4. A descriptive itinerary of the tour, be as detailed as possible. This information is extremely important in that the information provided will serve as the basis for arriving at a transportation cost. The bus company needs the information to figure out the mileage cost. You need to include total mileage, types of road surfaces covered (asphalt/concrete, gravel, dirt, etc.). Are there any tight turns that a normal-sized coach could not make? 5. Will any meals be involved on the tour? If yes, please indicate if we are to cost out the box lunch. Will the box lunch be eaten enroute or are you stopping somewhere for lunch? Or are you stopping at a business where lunch will be provided courtesy of that business? Be sure to include full details. 6. Include information on any reimbursable expenses you will incur in organizing and holding the tour, e.g., printing costs for tour booklets, backhoe work for pits, etc. We need this information for budget purposes. 7. Will hotel reservations be required? 8. What is the maximum number of people that can be accommodated on the tour? 9. Supply name, address, office phone, cell phone, and FAX number, and Email address of contact person for the tour.