PANTHEON Farming Management Software

A comprehensive solution for farms, from recording cattle births to FADN reportingFarming2 | P A N T H E O N F a r m i n gDiscover the Potential of your Data1. What is PANTHEON Farming?2. Keeping Track of Your Farm3. Farm Settings4. Livestock5. Crops6. Farm Accountancy Data Network (FADN) 7. Accounting8. PANTHEON FA Mobile9. Get Help Fast10. Tailored to Your Needs11. Features of PANTHEON FarmingFind the Right Data FastPANTHEON’s user interface makes it easy to find the data you are looking for, making your work faster and more effective. Manual data input is reduced to a minimum, lowering the possibility of errors. The global search function allows you to quickly find any document, subject or anything else in the pro-gram. Fast information makes for better business decisions.FarmingP A N T H E O N F a r m i n g | 3Discover the Potential of your DataWhat is PANTHEON Farming?PANTHEON Farming is a business solution for farms, a comprehensive information system for all business processes at the farm. It is adapted to user requirements and allows for optimization on farms of all sizes and activities.Using PANTHEON FA on your farm has several benefits:comprehensive solution (FADN, accounting, agri-environmental programs, farm management, comprehensive, etc.)• fully localized (language and legislation)• utility for farm data analyses (inputs/outputs by animals, animal groups, parcels, subdivisions, etc.)• electronic reporting (FADN, taxes, etc.)• more efficient use of time and resources (help preserve the environment and reduce the carbon footprint)• available in the cloud (Hosting) or installed on your computer• The program also helps you keeping proper records as well as making better informed decisions. Most importantly, you no longer need to keep paper records about most farm data.Features include:fertilization plan• accounting for farms in combination with our SE or ME license• agri-environmental program records• veterinary records• tracking farm tasks• milking records• tracking of fertilizer and pesticide use• FADN Farm Return• VAT account• Environmentally ConsciousA significant benefit of digital record-keeping is that it is environmentally friendly. Scanning documents, using web applications and e-business in general means less paper used – the paperless office is near. E-business also keeps travel expenses down; less business trips, less fuel use, less emissions. 4 | P A N T H E O N F a r m i n gThinks Like YouRunning a farm is about crops and livestock, not office work. You need to know about cat-tle tags and fertilizer quantity, not accounting details. PANTHEON Farming is being devel-oped with such requirements in mind. It must work on a mobile phone which you with you practically at all times. It must work in areas without a mobile signal. If an animal gets sick, you only enter or select its number and the program updates the breeding records ac-cordingly. Data is entered into a special-pur-pose form, not just something, that has been repurposed from, say, cash operations.It's All ThereThere are many public databases that we've been filling in the last years. Now is the time to reap the benefits. We are committed to getting such public databases opened for data retrieval and updating, all in accordance with applicable laws. This will save farms and the competent authorities much paperwork.A Diverse Farm LifeAnd the diverse organizational forms of a farm. Smaller farms can hardly survive with-out mixing their primary activity with sec-ondary activities, which in turn requires a mix of taxpayer statuses, from part-time self-employment to a limited liability company. PANTHEON FA adapts to the changes on your farm.Large farmAC C O U N T I N G A N DC O N S U LT I N GT H E S TAT EEUApp for mobile phonesor tablet computersReporting and consultingData inaccounting-relevant formBreedingrecordsTaxAdministrationCadastralrecordsFADNFADNINTRASTATAgriculturalsubsidiesFARMIrrigation systemsMilking robotOwn record-keepingServerFarmingP A N T H E O N F a r m i n g | 5Effortless AccountingThe data you enter into PANTHEON FA is au-tomatically transferred into inventory account-ing and from there into financial accounting, which makes it possible to view your farm from a business perspective. Based on pre-defined accounting matrices, your data will be posted to the proper accounts. And from there, FADN data collection is simple, fast and low-cost, thanks to electronic data inter-change.PANTHEON FA is part of the PANTHEON family of business software that covers all aspects of business. If you have a large farm that does its own accounting, PANTHEON SE is best suited for you. If you have a small farm and are employing the services of an ac-counting firm (that is using PANTHEON ME, the best choice for accounting firms), data is exchanged over the internet, making the process seamless like having your account-ant next door. You can scan all paper docu-ments and share them with your accounting firm, eliminating the need to mail copies of documents or deliver them in person. That way, documents are much less likely to get lost and the paperwork gets faster and more cost-effective. Small farmA C C O U N T I N G A N DC O N S U LT I N GT H E S TAT EEUApp for mobile phonesor tablet computersRemote serverData in accounting-relevant formEntered dataor scanneddocumentsTaxAdministrationFADNFADNINTRASTATAgriculturalsubsidiesFARMA Comprehensive Solution For FarmsOwn record-keeping6 | P A N T H E O N F a r m i n gKeeping Track of Your FarmPANTHEON Farming includes a business intelligence system.The farm overview/calendar gives you a quick look at your farm, provided data is entered promptly. The overview shows the number of animals and upcoming events (like expected births and withdrawal peri-ods). Events can also be entered manually. The dashboard shows several key indicators for your farm. You don’t need to dig up this information in different corners of the program – it is all collected and nicely presented in one window.Farm overview/calendar Dashboard – quick overviewDashboard – ecological aspect of businessDashboard – key indicators for cattle, sheep, goatsAvailable dashboardsQuick overview• Key indicators for animals• Ecological aspect of business• Receivables overview• Stock overview• Customer locations• Supplier locations• P A N T H E O N F a r m i n g | 7Farm SettingsPANTHEON Farming allows you to record all official and required data about and on your agricultural holding. This includes:farm details• farm holder• agricultural holdings• parcels and subdivisions• household members• consultants and veterinarians• Correct and complete master data allows for smooth work with the program.8 | P A N T H E O N F a r m i n gLivestockThe module for livestock (animal husbandry) contains different types of animals: cattle, pigs, and sheep goats and equines. Each type has individual animal records, a register of all animals, milking records (cat-tle, sheep and goats) and a veterinary activities journal.The animal record is the basic unit for record-keeping about animals. A record contains infor-mation like the animal’s family tree, milk pro-duction, linear score and veterinary activities. Records can be printed with a list of offspring for a simple overview of an animal.The animal register is basically the same as a paper animal register (e.g. for cattle). It con-tains a general overview of all animals and their movements.The milking records are used to enter data about milk production for individual animals and workers. The veterinary activities journal tracks your animals’ state of health, treatments, withdrawals, etc.Support for poultry and horses is planned in future versions of the program.Animal record – reproduction Animal registerAnimal records – general informationP A N T H E O N F a r m i n g | 9Crops and fertilizationThe module for crops is used to track everything related to horticulture – vegetables, fruit, viticulture, etc.Cost Prices Once you harvest a crop and close its production cycle in the program, the cost price will be automati-cally calculated. This way you will know how much a crop has cost you.Crop farming is based on agri-environmental records, which means that all operations on each field, meadow, orchard and vineyard are tracked. The program automatically creates work orders, like with the manufacturing mod-ule. This allows you to view in one place all operations for a given crop, worker, parcel or subdivision.Fertilizers are a large expense for a farm and a burden for the environment. Exact fertilization plans are therefore very important.Fertilization plans can be set up by subdivi-sions. The program calculates fertilization plans based on entered soil analyses and preset nu-trient contents of fertilizers. You immediately see whether the entered quantities are suitable for the land and crops.Daily tasksFertilization plan1 0 | P A N T H E O N F a r m i n gFarm Accountancy Data Network (FADN)FADN is the EU’s instrument for collecting accountancy data from agricultural holdings.If you participate in FADN you know that it is rather heavy on the pa-perwork. Agricultural holdings must keep records about all events on the farm, like animal births, animal sales, fodder purchases and produce sales. Reporting to the competent authorities is done monthly and yearly.PANTHEON FA prepares and fills out the required reports. All data in the program can be transferred with the import/export function and then processed for FADN. If some piece of information is missing, you can en-ter it manually in the report. Reports include: FADN farm return, livestock movement report, report on movement of own products, and labor report.FADN report – Own products, livestockFADN financial report FADN farm returnPANTHEON FA lightAgricultural holdings that only need FADN reporting can use the scaled-down version of the program. PANTHEON Farming Light allows you to issue and receive invoices, store data about your holdings and animals as well as enter and process data for FADN reports. It is also used to keep agri-environmental records. FA Light can be anytime upgraded to the full version and without any migration of data.P A N T H E O N F a r m i n g | 11AccountingFor every event at the farm, a document is created in the background. Own or Outsourced Accounting With the proper skills, you can do your own accounting with PANTHEON. A separate program shortcut allows you to access the same data, but from an accounting perspective (PANTHEON SE or ME). Here you can post the desired documents similar to other accounting programs and then return to PANTHEON FA to continue with farm work. Or you can opt to outsource it to an accountant so you don’t need to bother with the details of accounting work. The accountant can access your database also in the cloud (Hosting).The created document can then be posted in the accountancy edition of the program accesible in combination with PANTHEON (SE or ME) for the purpose of financial state-ments. Other features include: VAT account, fixed assets, payment transactions, debt collection, etc.1 2 | P A N T H E O N F a r m i n gIt is very convenient to have access to data di-rectly in the field. Imagine having your animal records with you every time you are in the field.The mobile app does just that. You can use it on a smartphone to access and enter data everywhere you need it. The app connects to the server and stores data there, not on the smartphone. If there is no mobile reception, data is temporarily stored on the phone and synchronizes with the database as soon a mo-bile signal is available.This means writing everything down on paper is over. Detailed information about animals (births, movements, treatments, inseminations, etc.) or tasks (history, used materials, hours worked, etc.) can be entered directly in the field. This ensures up-to-date data and prevents duplicates.PANTHEON FA mobileYour Farm in Your Pocket. App for mobile phonesor tablet computersRemote serverOwn record-keepingP A N T H E O N F a r m i n g | 1 3Get Help FastHelp and support are always there. PANTHEON users enjoy the services of the larg-est software support network for small and midsize businesses in the region. Quality support is of crucial importance for software users. Fast and efficient assistance can put work back on track quickly after an issue occurs. We provide a wide range of support and help to ensure smooth work with our software. This includes support partners, extensive documentation (text and video, both freely available online), a user community portal as well as training and certification.Help and Support in the PANTHEON EcosystemSupport Partnersdirect support on site• remote support• communication with • DatalabDatalab Supportassistance with • complex issuesDatalab Academytraining for PANTHEON • userstraining and certifica-• tion of partnersDocumentationonline help• instructional videos• forum• Remote assistancereport issues• remote support• Help Desk• Online help1 4 | P A N T H E O N F a r m i n gTailored to Your NeedsPANTHEON is available in several editions, each adapted to the specific requirements of different types of farms. PANTHEON will grow together with your farm, supporting you on your way up.The edition you choose depends on your requirements and the size of your farm. The range of features expands with each edition.The most basic, PANTHEON FA Light offers only book keeping for the purposes FADN and agri-environmental records as well as issuing and receiving invoices, inventory and animal registers.The full-featured PANTHEON FA contains everything for a farm’s record-keeping needs. In combination with PANTHEON SE or ME, farms can do their own double-entry bookkeeping. FA itself contains agri-environmental records, various statistics for ani-mals, animal movements, milking records and a veterinary activities jour-nal. Of course, FADN reporting is also possible.Flexible FinancingYou can choose between two ways of acquiring licenses.* PANTHEON FA Light (FL) does not create work orders for crop farming; also, cost prices are not calculated. It is used only for keeping agri-environmental records.FL FA FA + SE FA + MEData about agricultural holding • • • •Records about individual animals • • • •Animal register • • • •Milking records • • •Veterinary activities journal • • •Crops •* • • •FADN • • • •Fixed assets • • •Issuing invoices • • • •Cash operations • • •Inter-warehouse transfers • • •Travel management • • •Human resources • • •VAT • • •Manufacturing • •Service • •Accounting and finance • •Payroll • •Health and safety at work • •Business intelligence – preset dashboards for agriculture • • •Business intelligence – custom dashboards •Purchase The simplest way is to buy a license. You become the owner of the license after payment is made. Installment plans are also available.Hosting (cloud)Your database is stored in the cloud and you access it over the internet. Pay a monthly fee, upgrades are included. No hardware investments required.Regular Upgrades and Compliance with International StandardsPANTHEON users with upgrade subscriptions can get all improvements, changes, bug fixes, new features and updates for legislation changes that are regularly released. The upgrade process is largely automated. PANTHEON is compliant with all the latest legal requirements and the Slovenian Accounting Standards, for which is has been audited and certified. FL FADN and agri-environmental recordsFA Full record-keeping for farmsFA + SE Farm record-keeping and double-entry bookkeepingFA + ME General business and accounting for midsize and large companiesP A N T H E O N F a r m i n g | 1 5Features of PANTHEON FarmingSETTINGSAgricultural holding• Data about agricultural holding• Data import from the register• Every holding acts automatically as warehouse• List of holdings, organization by animal types• Organization of animals into groups/flocks• List of parcels• Organization of parcels into subdi-visions• Parcel location• Details about parcels for agri-envi-ronmental records• List of household members• FADN statuses for FADN report-ing• Every household member is auto-matically transferred into person-nel files• List of consultants, with details for FADN reporting• List of veterinarians, with animal treatment detailsCROPSProduction cycles• Enter data for all produce• Each crop with its own cycle• Every cycle creates a work order• Select subdivisions for each cycle• Planning of start and end dates• Planning of produced quantity• Work order statuses updated au-tomatically• Work order statuses can be changed manuallyDaily tasks• Individual tasks in crop farming for individual cycles• Tasks recorded by groups accord-ing to agri-environmental records• Enter additional data for agri-envi-ronmental records• Assign workers to cycles• Assign materials to cycles• Select fixed assets involved in tasks• Cycles are closed automatically when produced quantity reached planned quantity• Task history• Data filteringANIMALS Records about individual an-imals• All data about an animal in one place• Animals family trees• FADN types automatically created and updated• Animals production statusesAnimal register• List of animals in a holding• List of animal movements for each animal• Animal register printoutMilking records• Milking history• Data input on daily, weekly and monthly basis• Milk analyses for each milking• Select animals to be milked in each milking• Time tracking for individual work-ers• Milking records for each holdingVeterinary activities journal• Overview of all treatments• Data filtering• Each treatment is assigned to a veterinarianStable tasks• Time and materials tracking for various tasks• Time worked is automatically transferred into HR• Materials spent or produced are automatically recorded• Select fixed assets involved in tasksFINANCIALSFADN farm return• Data organized in tabs for a better overview• Separate farm return for each year• Automatic data import• Enter additional dataFADN reporting• Monthly reporting• Automatic data import• Enter additional data• Print reportsRe-posting for FADN• Re-posting according to FADN chart of accounts• Automatic update of FADN status-es according to changed animal's date of birth• Separate journal entry for re-post-ingCheck out the other 323 functions of the program in the PANTHEON 5.5. brochureFor more information, call us at (+386) 1 252 89 00 or write to fa@datalab.eu.Reporting and consultingFADNFADNINTRASTATApp for mobile phonesor tablet computersIrrigation systemsMilking robotDatalab d.d.Koprska ul. 98, Ljubljanatel. +386 1 252 89 00Turning Data into Profitfax +386 1 252 89 10www.datalab.eu/fafa@datalab.euBreedingrecordsTaxAdministrationCadastralrecordsAgriculturalsubsidiesOwn record-keepingFarming